Top Five Reasons to Outsource Document Capture

There are five main reasons to outsource your document capture projects:

• Focus on your organization’s core

It is much easier to outsource the document capture to different company than to do it by yourself. Thanks to that you benefit from industry best practices that have been well tested by an outsourced capture provider.

• Improve service levels to clients and reduce transaction costs at the same time

It is possible to increase the efficiency and productivity of your business in a shorter period of time by capturing many different documents like: invoices, enrollment forms, claims, purchase orders, loan applications, etc.

• Faster and more secure implementation of compliance and discovery initiatives

Some managers are looking for more microfilm storage, electronic archives, Web-based access and seamless integration across all those different media types. This makes your document more accessible and better organized.

• Providing near-term cost savings while avoiding technological obsolescence

Thanks to outsourcing you don’t have to worry cutting costs and saving money on hardware and its maintenance – the outsourcer will do it for you.
 
• Cost-effective disaster recovery.

You can simply store safely the images of your documents on CD-ROM. In case of disaster you can move it to a remote office or secure location. It is also possible to have Web-based documents and data archive which you can access from anywhere.

Source: best_practices_content_management.pdf